How to Use Shared Inboxes in Gmail Using Drag
Are you tired of having multiple people logging in with the same password or receiving the same email? Shared inboxes can be a great solution for teams that use shared email addresses for support, sales, and more. In this article, we will show you how to use shared inboxes in Gmail using Drag.
What are Shared Inboxes?
Shared inboxes are email addresses that multiple people can access and collaborate on in real-time. Instead of having multiple people logging in with the same password or receiving the same email, shared inboxes allow your whole team to have access to these emails at the same time.
How to Add or Share the Box
To add or share the box, follow these simple steps:
1. Click on the plus button or the big red button to create a new board.
2. Choose the type of board you want to create. In this case, we will focus on shared inboxes.
3. Enter the board name and the respective email address.
4. Authenticate your account by accepting the permissions for our tool to connect to these accounts and be able to pull emails and display them in the port.
5. Once the authentication is complete, you will be automatically redirected to the board.
Customizing Your Board
Once you have created your board, you can customize it to fit your workflow. You can change the names of the columns, add more columns, and change the order of the columns. You can also add more people to the board by inputting their email addresses or selecting them from a list.
Collaborating on the Board
Once you have shared the board with your team, everyone will have access to the same view. You can collaborate on the board by dragging emails, changing the color of a card, adding due dates, and adding notes. Everyone on the board will have the same view and can collaborate in real-time.
Pros and Cons of Shared Inboxes
Pros:
- Real-time collaboration
- Multiple people can access the same email address
- Customizable workflow
Cons:
- Potential for confusion if not organized properly
- Security concerns if not properly managed
Highlights
- Shared inboxes allow multiple people to access and collaborate on the same email address in real-time.
- You can customize your board to fit your workflow and add more people to collaborate.
- Shared inboxes can be a great solution for teams that use shared email addresses for support, sales, and more.
FAQ
Q: Can I use shared inboxes for personal email addresses?
A: Yes, you can use shared inboxes for personal email addresses, but it is more commonly used for business purposes.
Q: Can I limit access to certain people on the board?
A: Yes, you can limit access to certain people on the board by adding them to the list of people who have access.
Q: Is it secure to use shared inboxes?
A: Yes, it is secure to use shared inboxes as long as you properly manage the permissions and access to the board.
Resources:
- [Drag](https://www.dragapp.com/)
- [VOC AI Chatbot](https://www.voc.ai/product/ai-chatbot)
