Table of Contents
1. Introduction
2. Recording and Transcribing Meetings
3. Using Otter for Meeting Transcriptions
4. Customizing Meeting Transcriptions with Chat GPT
5. Setting Up Notion for Meeting Notes
6. Creating Meeting Notes in Notion
7. Using Chat GPT for Meeting Summaries
8. Saving Meeting Summaries in Notion
9. Streamlining the Process with Chat GPT to Notion Plugin
10. Conclusion
Introduction
In this article, we will explore how to use AI to record, transcribe, summarize, and organize meeting notes efficiently and for free. We will utilize tools like Notion, Otter, and Chat GPT to streamline the process without the need for complicated integrations or monthly fees. Whether you need to summarize meetings or any audio/text file, this method will help you save time and effort. Let's dive into the step-by-step process and make your meeting note-taking a breeze.
Recording and Transcribing Meetings
To record meetings, you can use the free version of the Otter app available for both iPhone and Android. Simply search for "Otter" in the App Store or Play Store and install it on your device. The free version allows you to record meetings up to 30 minutes in duration. Otter not only records but also transcribes the meetings simultaneously, making it convenient for summarization later.
Using Otter for Meeting Transcriptions
Once you have recorded a meeting using Otter, you can access the audio file within the app. Tap on the three lines drop-down menu and select "Conversations" to open the audio file you want to transcribe. Next, tap on the three dots at the top and choose the "Export" option. Select "Export to Text" and customize the export options as per your preference. You can then transfer the text file to your computer using AirDrop or any other method.
Customizing Meeting Transcriptions with Chat GPT
With the text transcript of your meeting on your computer, it's time to move to Notion. Create a Notion account if you don't have one already and create a new page for your meeting notes. Within this page, create a subpage called "Summaries" using the table template. Add another column to the table to store your meeting transcript and summary information.
To make the process even more customized, create another subpage within the meeting notes page called "Prompts." This page will serve as a repository for your prompts, allowing you to easily copy and paste them into Chat GPT. Feel free to create variations of the prompt or modify it to suit different situations.
Setting Up Notion for Meeting Notes
Now that Notion is set up, let's move on to Chat GPT. Visit chat.openai.com and log in or create an account. Before feeding your meeting transcripts and prompts, install the Chat GPT to Notion Google Chrome plugin. This optional but recommended step enhances the workflow. Once installed, give the extension access to the specific page you created for meeting notes within Notion.
Creating Meeting Notes in Notion
Copy the entire prompt from the "Prompts" page in Notion and paste it into Chat GPT. Drag and drop the text file containing your meeting notes into Chat GPT or copy and paste the notes directly. Chat GPT will now generate a summary based on the prompt and the meeting transcript.
Using Chat GPT for Meeting Summaries
Chat GPT will provide a summary of the meeting, including the date, time, location, and participants. The summary will follow the structure defined in the prompt, highlighting important details, discussions, decisions, and actionable items. Modify the prompt as needed to tailor the summaries to your specific requirements. You can experiment with different prompts and variations to find the best approach for your situation.
Saving Meeting Summaries in Notion
To save the generated summary in Notion, use the Chat GPT to Notion extension. Scroll to the top of the summary and click on the pin icon. This activates the extension, allowing you to save a link to the summary in Notion. Alternatively, you can select and copy the summary, create a new column in Notion's "Summaries" table, and paste the summary there. This way, you can easily review and access the summaries without going back to Chat GPT.
Streamlining the Process with Chat GPT to Notion Plugin
The Chat GPT to Notion plugin offers a more streamlined approach. Click on the extension in the Chrome toolbar and choose "Save Full Chat." This option eliminates the need to click on a link and opens up the possibility of copying and pasting the summary directly into Notion. You can add additional columns in Notion for details like date and location, which can be automatically filled using AI in the future.
Conclusion
By following this method, you can transcribe, summarize, and organize your meeting notes efficiently and for free. The combination of Otter, Notion, and Chat GPT simplifies the process without the need for complex integrations or monthly fees. Experiment with different prompts and variations to find the best approach for your specific needs. Streamline your workflow and save time with AI-powered tools.
