[ManyChat Tutorial] Building an Appointment Booking Chatbot

Creating an Appointment Booking Bot: A Step-by-Step Guide

Are you looking to create an appointment booking bot for your business? Look no further! In this article, we will guide you through the process of creating a bot that allows customers to pick a time and date, grab basic information, and notify you or your staff. Follow along with our step-by-step guide and feel free to watch the video multiple times. We will also provide a template for you to download.

Table of Contents

- Introduction

- Creating a New Folder

- Creating a New Flow

- Adding a Welcome Message

- Asking if the Customer Wants to Quit Chat

- Providing Quick Replies

- Asking if the Customer Wants to Chat with the Sales Team

- Asking if the Customer Wants to Book an Appointment

- Asking the Customer to Pick a Time and Date

- Asking for the Customer's First Name

- Asking for the Customer's Last Name

- Asking for the Customer's Email Address

- Asking for the Customer's Phone Number

- Confirming the Appointment Details

- Sending a Confirmation Email

- Conclusion

Introduction

An appointment booking bot can save you time and effort by automating the process of scheduling appointments. With a bot, customers can easily pick a time and date that works for them, provide basic information, and receive confirmation of their appointment. In this article, we will guide you through the process of creating an appointment booking bot using ManyChat.

Creating a New Folder

The first step in creating an appointment booking bot is to create a new folder. This folder will contain all the files and flows related to your bot. To create a new folder, simply click on the "New Folder" button and give your folder a name. We recommend naming your folder something related to your business or the purpose of your bot.

Creating a New Flow

Once you have created a new folder, it's time to create a new flow. A flow is a series of steps that your bot will follow to interact with customers. To create a new flow, click on the "New Flow" button and give your flow a name. We recommend naming your flow something related to the purpose of your bot.

Adding a Welcome Message

The first step in your flow should be a welcome message. This message should greet the customer and provide some basic information about your bot. You can also use this message to personalize the conversation by using the customer's first name.

Asking if the Customer Wants to Quit Chat

After the welcome message, you should ask the customer if they want to quit chat. This is an important step because it allows the customer to end the conversation if they no longer want to interact with your bot. You can provide quick replies to make it easy for the customer to respond.

Providing Quick Replies

Quick replies are a great way to make it easy for customers to respond to your bot. You can provide multiple options for the customer to choose from, such as "Yes" or "No". This makes it easy for the customer to navigate through your bot and provides a more engaging experience.

Asking if the Customer Wants to Chat with the Sales Team

If the customer wants to chat with the sales team, you can provide them with a quick reply to make it easy for them to respond. You can also provide a gif to make the conversation more engaging.

Asking if the Customer Wants to Book an Appointment

Once the customer has expressed interest in booking an appointment, you can ask them if they want to proceed with booking an appointment. You can provide quick replies to make it easy for the customer to respond.

Asking the Customer to Pick a Time and Date

If the customer wants to book an appointment, you can ask them to pick a time and date that works for them. You can use a custom field to save the customer's input and provide a reminder if they haven't responded within a certain amount of time.

Asking for the Customer's First Name

After the customer has picked a time and date, you can ask them for their first name. You can use a system field to save the customer's input and provide a skip button if they don't want to provide their first name.

Asking for the Customer's Last Name

Once you have the customer's first name, you can ask them for their last name. You can use a system field to save the customer's input and provide a skip button if they don't want to provide their last name.

Asking for the Customer's Email Address

After you have the customer's name, you can ask them for their email address. You can use a system field to save the customer's input and provide a skip button if they don't want to provide their email address.

Asking for the Customer's Phone Number

Finally, you can ask the customer for their phone number. You can use a system field to save the customer's input and provide a skip button if they don't want to provide their phone number.

Confirming the Appointment Details

Once you have all the necessary information, you can confirm the appointment details with the customer. You can display all the information you have collected and provide a button for the customer to confirm or make changes.

Sending a Confirmation Email

After the customer has confirmed the appointment details, you can send them a confirmation email. You can use a template to provide all the necessary information and include a button for the customer to view the appointment details.

Conclusion

Creating an appointment booking bot can save you time and effort by automating the process of scheduling appointments. With ManyChat, you can easily create a bot that allows customers to pick a time and date, provide basic information, and receive confirmation of their appointment. Follow our step-by-step guide to create your own appointment booking bot today!